When all study-related billing has ended, please complete the following steps:

1. Ensure no future study-related appointments are scheduled for any participants on this study.

2. Ensure participants are in an inactive status (Off Study, Study Billing Completed; Screen Failed; or Withdrawn from Study) and have have an ‘Active End Date’ in the Epic system. The Active End Date for every participant must be on or before the Study Billing End Date in your study closeout request.

3. Submit this Study Billing Closeout Notification request.

4. If the Study being closed out used the IDS Pharmacy, you will also need to contact the IDS Pharmacy Manager (HMC - Jeff Purcell jbp@u.washington.edu or UWMC - Sheree Miller idssam@uw.edu). If you don't close the study with IDS, maintenance fees will keep flowing to CRBB for billing.

Please note that closing the study's RRR account with CRBB does NOT close the study budget in Grants and Contracts Accounting.

Following these steps will prevent further clinical charges from posting to the study budget and will remove your study from the available list of studies for scheduling in Epic.

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